Staff Policies

Availability

All Camp Staff are expected by the Camp Administration to be available for the total duration of camp unless you have express permission from the Camp Director.  Should a staff member be contacted by a member of the Administrative Staff or Department Head for specific help, it is expected that the staff member will, within reason, exhibit willingness to be used wherever needed.

Authority

The Summer Camp Director has ultimate authority over all summer camp personnel and activities.  In his/her absence, this authority is automatically delegated to the Assistant Camp Director.  Other key people in positions of leadership are the Boy’s/Girl’s Directors and the Activities Director.  Further delegation of authority may be assigned for limited periods and will be announced when deemed necessary.

Appearance

All staff are expected to dress modestly in a clean and neat manner at all times. Deportment and style must not be offensive to campers or other staff and should be in accordance with Christian Principles.

When participating in outdoor & water activities, staff are expected to wear sun smart clothing including sleeved shirt, hat and sunscreen. These rules apply to both male and female staff members. Where appropriate please ensure closed in footwear is worn (e.g. archery, mountain biking).

Blue Cards

All staff 18+ years of age are required to hold a current Blue Card unless they have a specific exemption as outlined on the Blue Card website before working at any Camp.

Child Protection | Code of Conduct

WHAT IS A CODE OF CONDUCT?

A code of conduct is a list of behaviours that are encouraged and expected and a list of behaviours that are not condoned. It is expected that everyone in the church follow the code in all their interaction with children and youth. The code of conduct will be reviewed regularly.

 

WHY DO WE NEED A CODE?

There are many benefits such as:

  1. It makes it clear to adults what it expected, when we all have different points of view
  2. It makes it clear when someone’s conduct ’crosses a line’ which may lead to inappropriate behaviour, before the conduct gets too serious
  3. It makes it clearer to children when someone isn’t behaving in an appropriate manner, which can be confusing
  4. It helps to keep children safer.
  5. It makes adults less likely to be at risk of a false allegation of misconduct in relation to a child.

 

WHAT HAPPENS IF SOMEONE DOES NOT FOLLOW THE CODE?

It is everyone’s business to monitor compliance.  A minor breach of the code may be brought to a person’s attention for their learning.  Minor breaches may be done innocently and in ignorance.  Persistent serious breaches will be reported to the Church’s Safe Place Committee.  A person may be asked to sign a Safety Agreement as a condition of continued attendance at Church or children’s events.

 

OUR CHILD-SAFE CODE OF CONDUCT

DO …

DO  Reflect the ethos of the Adventist Church

DO  Behave as a positive role model to children and youth

DO  Follow the Local Church’s child-safe policy and guidelines

DO  Treat all children with respect

DO  Use positive and affirming language toward children

DO  Refrain from showing favouritism

DO  Help provide an open, family-friendly environment for children to worship and interact in

DO  Alert someone if I see a breach of this code

DO  Report suspicions of child abuse or neglect to the Safe Place Committee

DO  Notify suspicions and disclosures of child abuse or neglect to the Department of Child Safety on 1800 811 810 (or  1800 177 135 after hours).

 

DO NOT …

DON’T  Engage in inappropriately rough physical play

DON’T  Touch a child in an age/culturally inappropriate manner

DON’T  Hold, kiss, cuddle or touch a child in any manner except for appropriate touch to comfort distress

DON’T  Spend time alone with a child in an inappropriate manner

DON’T  Make sexually suggestive comments to a child, including ‘compliments’ about their physical appearance

DON’T  Show or share sexually suggestive material to a child in any form such as email, text, movie or sound file

DON’T  Use profane language near or around children

DON’T  Assist children in doing things of a personal nature that they can do for themselves

DON’T  Use any physical means to control or discipline a child

DON’T  Take a child to your home, or encourage private meetings outside of church-sponsored activities, unless strict guidelines are in place

DON’T  Take photos or movies of a child without prior written parental consent and explanation of the purpose and use of the photos and Church permission

DON’T  Publish (in any manner, such as the internet) a picture or private information about a child such as their name, age, email address, telephone number, residence, or places they frequent regularly (such as the school or a club they attend)

Cabin Allocations

Cabin Allocations will be done by the Camp Office Director in consultation with the Camp Directors. It is a difficult and complex process involving a number of variables that need to be considered. When allocating counsellors to units we will be taking into consideration the age and experience of the counsellors. It is likely that counsellors who have more experience and are older will be placed with younger counsellors who are learning.

Cabin Allocations will be completed prior to Camp starting and will not be changed once staff and campers arrive. If there is a significant cause for requesting a change it should be taken to the Camp Director who will discuss the issue in conjunction with the Camp Office Director. Only in extreme situations will any changes be made.

Cabin Checkout

At the conclusion of camp, the counsellor is responsible to see that the cabin is cleaned, all needed repairs are reported, and all lost and found items are labelled (cabin and unit name) and brought to the Camp office. This should be completed before breakfast and with the Campers’ assistance. Cabin Checkout is only completed once Camp Mum and Dad have given inspected the Cabin and given your unit permission to got to breakfast.

All staff should remain at camp until all general cleanup has taken place and been completed. Only staff given express permission to leave early from the Camp Director may do so.

Cabin Visitation

At no time is a staff member or camper permitted to enter the cabin of anyone from the opposite sex unless permission has been granted by Camp Administration. Any staff member/camper caught ignoring this Camp policy may be asked to leave.

Camp Office

Staff are asked to refrain from loitering in the camp office unless they have specific business with the Camp Office Director or Camp Director. Staff wishing to use the Camp Office Phone must be given permission from either the Camp Director or the Camp Office Director.

Note: The Camp Office Phone is to be used for official Summer Camp Business only. If you need to make a call home (except in an emergency situation) it is requested that you use the Blue Payphone outside the Camp Office.

Camp Vehicles

Only Conference personnel will be allowed to operate Conference vehicles. Staff vehicles, once unloaded must be parked in the Carpark 2 (down the bottom). All boat drivers will need to park their cars & trailers in the Carpark 1. The only vehicles permitted to be parked directly out the front of the cabin and office area are Somerset Staff, Camp Directors and Administration and Camp First Aider/Nurse.

Cleanliness

Your person and living quarters should be kept clean and neat as possible at all times. Unit Counsellors should encourage their campers to do likewise.

Conduct

At all times, all staff should conduct themselves in a manner that is in harmony with the standards, policies and ideals of the Seventh-day Adventist Church.

Curfew

All counsellor staff should be in their quarters together with their unit at the close of the day’s program. All other staff are required to retire by 10:30pm (unless the program allows otherwise). All staff must be considerate of those who have to rise early.

Dining Room

It is expected that when Campers and Staff are in the Dining Hall that they will be appropriately clothed. This means having at least a top (e.g shirt) and bottom (e.g shorts, skirt, long pants) on and wearing dry clothing. Shoes are not required to be worn unless a staff member is on Kitchen Duties (i.e serving or dishes).

Discipline | Camper

Each counsellor is directly responsible for the campers under his/her care and are responsible for their control and correction. Camp Boy’s/Girl’s Directors are directly responsible for counsellors and should be informed of any aberrant behaviour. Counsellors must never in any manner strike or harm a camper. All camper behaviour problems are to be dealt with on an individual basis, first by the unit counsellor, then by the Camp Boy’s/Girl’s Directors and then if needed, by the Camp Director. At no time shall another staff member attempt discipline of a camper not assigned to his/her unit unless they are directly under their activity supervision or exhibiting behaviour which may result in harm to another person. In such cases, the staff member should also advise the unit counsellor of the actions taken so that they can follow through with the matter with the camper involved.

Discipline | Staff

If a staff member notices another staff member displaying behaviour contrary to rules and guidelines, they should not attempt to discipline that staff member. Instead, they should inform the staff member’s Department Director and allow the issue to be handled through the proper chain of command.

If any staff member is found to be in violation of any rules the following disciplinary process will be carried out:

  1. An initial warning will be given to the staff member from their Department Director.
  2. If the behaviour of the staff member does not improve, a further two more warnings will be given them by their Department Director.
  3. After the third warning has been given and no improvement has occurred, the Department Director will report the issue to the Camp Director.
  4. The Camp Director, after conversing with the Department Director will then meet with the Staff member and decide upon a Disciplinary Action. This may result in the staff member being asked to leave camp.

Duties

All staff are expected to help out with various duties through out the week. A roster will be developed by the Office Secretary and will encompass serving, dishes and bathrooms. Staff are expected to know when they are rostered and be punctual in their duties. Those on kitchen duties, such as serving, dishes or mopping are required to wear closed in shoes, appropriate gloves and hair/beard nets. No one is permitted in the kitchen preparation area unless they are on duty or have permission from the Catering Director.

Electronic Devices

All staff members should refrain from using radios, stereos, TV’s, DVD’s, computers, MP3 players, Ipods, etc. (unless they are required for your staff role), because they are a distraction and detract from the objectives of the Camp unless it is needed to fulfil your camp ministry. We enforce the campers to abide by this rule and we would like this modelled by our staff.

Emergencies

The announcement, where possible, will signal fire or other danger. All staff are to report immediately to the safety area as detailed by the emergency evacuation plan. Camper safety is to be paramount and considered highest priority.

Emergency Leave

In the event of death, illness of family member, or urgent business, leave will be granted to any staff or camper as deemed appropriate by the Camp Director.

Equipment

No camper or staff member is to operate any Camp equipment (e.g Activity Equipment) at any time unless permission is given by Administration or Camp Somerset Management. All equipment used/borrowed must be returned to its rightful place as soon as work is finished. This is especially important for Camp Radios which will require charging overnight.

Social Media Posting

Please note that no Staff Member is permitted to put photos of any Campers from Summer Camps on social media. Photo Consent is required to be obtained by parents for use of any photos with their child in it. Whilst the Youth Department does obtain consent from parents this is only for official Youth Department Use and does not extend to the Summer Camp Staff.

Fires

No open flame is permitted except in designated areas or under the Camp Director’s instructions. No staff or camper will have in their possession lighters, candles, matches, etc, unless permission has been granted by the Camp director. Any camper found with these items will have them confiscated immediately. It is against camp regulations to play with any fire equipment within the camp.

Parties & Food

All ‘parties’ are to be scheduled in advance with the Camp/Program Director. Please ensure that you have considered any allergies/medical issues when planning these events. No one is to enter the kitchen without express permission from the Catering Director(especially after hours).

Injury | Illness

All illnesses or injuries are to be reported to the Camp First Aider immediately. Appropriate action will then be negotiated by Camp Administration.

Lights

The last person leaving a building is to close the door and turn off the lights. The Staff member who leaves the cabin last must ensure that both lights and fans are turned off.

Maintenance

All staff are required to assist in keeping the camp clean and tidy at all times and to take a personal interest in caring for furnishings, instruments, and equipment. If a staff member notices an area that requires maintenance they should inform the Camp Office Director so that the problem can be recorded in the Maintenance Logbook.

Off Grounds

Staff members may not leave the grounds except if granted permission by the Camp Director or his/her chosen representative.

Personal Equipment

The camp administration assumes no responsibility for staff personal equipment and valuables. Staff may check valuables and personal items at the camp office for safekeeping. Staff are not permitted to use personal property that may endanger others, distract them from their duties, violate any camp policy, or be annoying to fellow campers.

Pets

No pets are allowed.

Pranks

Pranks led by staff at the expense of others and property will not be tolerated. Any staff member/camper caught ignoring this Camp policy may be asked to leave.

Relationships | Campers

The primary responsibility of a staff member is to serve their campers for the duration of the camp. It is not permitted for any staff member to have any inappropriate physical contact with campers at any time. It is also recommended that staff members never be alone in a secluded place with a camper, and ensure they do not show preferential treatment to a camper especially during banquet evenings. Under no circumstances is a staff member to carry out a relationship with a camper.

Relationships | Staff

At no time are relationships between staff members to interfere with the responsibilities of the individuals involved. Remember that staff are here to make the summer camp experience enjoyable for all campers and as such their behaviour should not detract from this overall goal. No public displays of affection are permitted, including but not limited to hand holding, kissing, hugging etc. Summer Camp is not the place to carry on a relationship.

Staff found in violation of the above rule will be subjected to the disciplinary process and may be asked to leave camp.

Staff Meetings

Attendance is required at all staff meetings unless previously excused because of illness or other duties. Please ensure you arrive on time and appropriately dressed.

All staff are expected to attend morning worship, to be on time and appropriately dressed. In a dual counsellor unit one counsellor is expected to be in attendance at worship whilst the other is to remain in the cabin to facilitate the campers in wake up and getting ready for the day. Staff members may be asked to be part of a roster for taking worships.

Waterfront

No water activities are to occur during the night unless granted permission or during the day unless suitable qualified staff are present. All water activities are to be carried out with the knowledge and supervision of the Waterfront Coordinator.